Why we need your information

This data is captured to allow for professionals to nominate a care leaver or child looked after for a Herts Awards nomination.

What we will do with your information

The data will only be used to shortlist the young person for an award, and an invitation will be sent to them inviting them to the event. No personal data will be contained in this invitation, however details of the person who nominated them may be released to the young person if they make a subject access request. The only personal data will be observed by the Virtual School team when shortlisting.

How long we will keep your information

The nomination will form part of the young person’s care record and will be kept on file for 75 years from the child’s date of birth.

What are your rights?
Hertfordshire County Council will be the Data Controller for this information.
You have a number of rights over the data we collect and hold about you.

  • You have the right to be informed about what information we hold about you and how we use it.
  • You have the right to request copies of any information the Council holds about you by making a subject access request.
  • If information we hold about you is factually inaccurate you have the right to have it corrected.
  • You have the right to object to the way we are using your data.
  • You have the right to request that your data is deleted. However we may be unable to delete your data if there is a need for us to keep it. In this case you will receive an explanation of why we need to keep the data.
  • You can also request that we stop using your data while we consider a request to have it corrected or deleted. There may be some circumstances in which we are unable to do this however we will provide an explanation if this is the case.
  • In certain circumstances you may also request data we hold about you in a format that allows it to be transferred to another organisation.
  • In the event that decisions are taken using automated processes you have the right to request that these decisions are reviewed by a member of staff and to challenge these decisions.

If you would like to request copies of your data, request that your data is deleted or have any other queries in relation to data which the Council holds about you please contact the Data Protection Team.

Data Protection Team
Hertfordshire County Council
County Hall
Pegs Lane
SG13 8DQ
Tel: 01992 588099
Email: data.protection@hertfordshire.co.uk

You can also contact our Data Protection Officer at dataprotection.officer@hertfordshire.gov.uk or in writing to the address above.

If you are unhappy with the way that Hertfordshire County Council has used your data or with the way we have responded to a request you also have the right to contact the Information Commissioner’s Office www.ico.org.uk.

  • Details of the young person being nominated
  • Do you know the young person's LCS number? (Also known as ICS number in the PEP).
  • Name