The Local Authority (LA) uses information about children for whom it provides services, to enable it to carry out specific functions for which it is responsible, such as the assessment of any special educational needs the child may have.

It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

The Local Authority will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.

Public Health (now part of Hertfordshire County Council) use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them.

The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may, however, be provided to the child and his/her parents – this will require Public Health to maintain details of pupils’ names for this purpose for a period designated by the Department of Health following the weighing and measuring process.

Public Health may also provide individual schools and LAs with aggregate information on pupils’ height and weight.

Youth Support Services for pupils of 13 years and over, the school is legally required to pass on certain information to the Local Authority. This is to enable the Local Authority to offer young people information and advice who are not in education, employment and training. This information includes the name and address of the pupil and parent, and any further information relevant to the support provided by the Local Authority.

However, parents or the pupils themselves if aged 16 or over, can ask that no information beyond name and address (for pupil and parent) be passed on to the Local Authority. Contact the school, if as a parent or as a pupil aged 16 or over, you wish to opt-out and do not want the Local Authority to receive from the school information beyond name, address and date of birth.