Clerks' Corner

Welcome to Clerks' Corner, we hope you find this section informative and relevant to your role as clerk to the governing board in terms of advice and guidance.

We want it to work for you so your feedback is welcome. If you would like to recommend any changes or additions please do so by emailing

If you are a new clerk and yet to be allocated log in details for the Governors database please contact us on providing your name, address, telephone number and date of appointment.

Termly articles keeping clerks updated on relevant information and training can be found in the Hertfordshire Governor e-newsletter.

We look forward to working with you in the future.

Model Job Description for Clerk to Governors

The job description is written with the purpose of clerks to governing boards providing a high quality professional clerking service. It should, however, be adapted to suit the particular circumstances of the school/academy and the clerk.

In particular, it should be noted that not all the elements are included in the service provided by a clerk under the Herts for Learning Ltd traded clerking service. Details of what is and is not included in the service are covered in the below documents.

Clerk to the Governors Model Job Description

Traded Clerking Service - Comprehensive

Traded Clerking Service - Comprehensive with Discount

Model Person Spec for Clerk to Governors

The document below lists the competencies which might reasonably be expected of an experienced clerk. A governing board seeking to appoint a new clerk should select those which it feels are essential.

Clerks Model Person Specification

Clerks' Handbook (7th edition)

The Seventh edition of the Clerks' Hanbook is now available.

The handbook is in hardcopy and has been sent in the internal post to Clerks of schools subscribing to the Clerks Training and Support service. Non subscribers can purchase the handbook for the cost of £40.

To order your copy of the handbook please contact Governance.

Tel: 01438 843082


Clerks Training

Being an Effective Clerk

Saturday 14th October 2017 9.30am - 3.30pm at Waltham Cross, Theobalds Park Hotel, Cheshunt - This course is essential for potential and new clerks. 


By the end of the course participants will have a better understanding of the main functions of the clerk to the governing board.


  • The role and duties of the Clerk to the Governors;
  • The role and work of the governing board;
  • Producing minutes;
  • The work of the committees;


Cathy Irons and Hollie Common


Potential HfL Clerks - No Charge

Subscribers to the Clerks' Training and Support Service - No Charge

Non-subscribing schools - £120.00 per person

Exclusions Training for Clerks

Thursday 19th February 2018 6pm - 8pm at Hatfield, Mercure Hatfield Oak Hotel.


A better understanding of the permanent exclusion hearing process, including resources.


This course is aimed at clerks to governing boards who wish to know more about their role with regards to permanent exclusion hearings. This one off session will give you an in-depth understanding of the process.

In most cases, permanent exclusion will be the last resort after a range of measures have been tried to improve the pupil's behaviour.
The role of the clerk leading up to, during and following the hearing is important, and will be covered in this session.

Clerks complaints training

Thursday 8th February 2018 6pm - 8pm at Ware Priory Hotel, Ware.


Providing effective clerking during a complaints hearing is paramount, with a particular emphasis on confidentiality and sensitivity.
This course will provide an insight into the process of a hearing in relation to the clerking role to assist you in the event of a request to clerk such a hearing

Clerks' Development Programme

The Clerks' Development Programme is an evidence based programme and involves the clerk working independently to complete. It is designed to document development within the clerking role and is a great self-evaluation tool. Clerks are supported through the programme via an induction meeting (group) and two further 1:1 sessions (optional) for up to 30 minutes each.

It is expected the programme should take between 3 and 12 months to complete.

The Clerks' Development Programme is currently being trialled by Herts for Learning clerks with plans to extend more widely in the future.  Details will be sent to all clerks at a later date.


Clerks' Frequently Asked Questions

Log on to the Governors database and see our instruction guide if you would like to make any updates.

Contact us if you need further support.